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Supply Chain Assistant - Job in Kenya


National Drought Management Authority

Supply Chain Management Function

The Supply Chain Management Function involves:- reviewing, updating, interpreting and implementing existing Procurement Regulations, Procedures and Systems; implementation and enforcement of regulation and polices on supplies management; aligning Supply chain objective with overall NDMA objective; undertaking Tender Negotiation; disposal of unserviceable, obsolete and surplus stores and equipment; carrying out market research and advising the Board on the effect of market forces on the Authority’s needs; designing procurement documents; developing Stock Control measures; preparing annual rates of purchases; evaluating the performance of venders; ensuring security and custody of all stores and documents; carry out board of survey; ensuring security and safeguarding of stores; inspecting incoming goods to the stores coordination of various activities in delivering a combination of inputs, outputs/outcomes for specified requirements in accordance with the procurement laws, regulations and policy documents that impact on procurement; preparation of procurement plans in accordance with budget processes, stocktaking and reconciling; security, safety, maintenance and proper preservation of stores; sourcing of supplies; assessing and measuring performance of suppliers of goods, works and services; maintenance of procurement records; conducting market research; carrying out internal monitoring and evaluation of stores; development and implementation of internal procurement and supply policy procedure manuals; carrying out periodic market surveys and research; ensuring smooth distribution of inventory; management of receipts and issues; and verifying orders, invoices and stores accommodation.

Job Descriptions and Specifications


Duties and Responsibilities

Officers at this level will work under supervision of a senior officer. Duties and responsibilities at this level will entail: -
  • preparing estimates of expenditure on supplies and services;
  • procurement planning, inventory control and provisioning for the Authority;
  • collecting, collating and analyzing data from the Authority and make appropriate recommendations thereof;
  • analyzing the provision of goods and services emanating from the Authority and initiate appropriate action;
  • monitoring of the implementation of existing Supply Chain Management policies, guidelines and procedures;
  • disposal of unserviceable stores; and
  • coordinating the activities of the Authority’s Board of Survey on disposing of items.
Requirements for Appointment
This will be the direct entry for degree holders.
  • Bachelors degree in any of the following disciplines: Commerce, Business Administration, (Supplies Management Option) or equivalent qualifications from a recognized institution;
  • Computer Literacy;
How to Apply

  1. Interested candidates should send detailed CVs and testimonials with the reference number and title of the position applied for, clearly indicated in the email subject line to hr@ndma.go.ke.
  2. Applications may also be delivered by hand at the Authority’s offices located on the 17th floor of Lonrho House, along Standard Street, Nairobi.
  3. Applications may also be mailed to;

P.O. BOX 53547 - 00200

Deadline for submission of applications is November, 02 2018 while the ideal start date is January 2, 2019. Please note that only short listed candidates will be contacted.
NDMA is an equal opportunity employer and does not require applicants to pay money at any stage during the recruitment process.

Download the attached to view Job Descriptions


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